October 21

Project Audit Smart List

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Project Audit Smart List

Project Audit Smart ListProject Audit Smart List

Let me be clear from the start, project audit is a vital if your organization wants to be sure that is projects are running well.

If you have a strange perception that audit is like policing, then your organization is doing it wrong because good or decked should be positive and productive.

If you are auditing someone else’s project, then you will be making a genuine and valuable contribution to it.
Although you will be independent of the project, you should approach the audit task with a “member of the team” mindset, and not as someone whose role is to put the project under pressure, cause annoyance or make life even harder for the project manager.

As an auditor, your objective is to make sure that the project is set up properly at the start and then is running properly as it continues. If you spot an error or omission, then it can be corrected and that will help the project runs smoothly towards successful delivery. Egos should be left at the door!

Project Audit Objectives

The main objectives of auditing are:

Completeness
To check that documents such as the project charter are complete and that essential parts have not been forgotten

Accuracy
Where there are calculations, such as for benefit levels, making sure that the arithmetic is correct – This is a simple but important check

Appropriate control
Ensuring that the level of planning and control is appropriate to the nature of the project. Checking for excessive controlled as well as insufficient control.

Realism
Checking that the business case is realistic and that plans are achievable rather than just wishful thinking

Compliance
Checking to ensure that the project will comply with any necessary standards including internal organizational ones such as for project on risk management as well as the more obvious external ones such as planning regulations.

Deeds not words
During the project, checking to make sure that controls are been put into effect and then checking again that they are all working.
Your task

Focusing on what you are being asked to do for audit on this specific project so that you do not end up doing the normal quick health-check when you were required to do detailed audit on this business-critical project.

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About the Author

David spent 25 years as a senior project manager for USA multinationals, and has deep experience in project management. He now develops a wide range of project-related downloadable video training products under the Primer and PM Mastery System brand names. In addition, David runs project management training seminars across the world, and is a prolific writer on the many topics of project management.

Dave

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